MASWCD Conference Call
February 10, 2011
Steve Radcliff, President
Tom Lambert, Area 2
Kenny Lovelace, Area 3
Beverly Dometrorch, Area 4
George Engelbach, Area 5 (1:30 p.m.)
Ben Gorden, Area 6
Mike Kelley, Area 8
Peggy Lemons, Executive Director
Sandy Hutchison, Employees Association
Fred Feldmann, Past President
Bruce Biermann , Area 1
Dan Greeson, Area 7
David Dix, Treasurer
President Steve Radcliff opened the meeting at 1:05 p.m. and approved a quorum by roll call and welcomed Mike Kelley from Area 8.
The first item discussed was the information requested for the new timesheet program. There is concern about the comp time calculations and the employee type category which is directly related to the comp time hours earned. Sandy Hutchison related that some districts had informed her they had asked both DNR and the Department of Labor and received differing answers on what comp time hours should be used. A message was sent out after the Training Conference referencing the sample personnel policy DNR put on the SWCD Intranet which includes the comp time categories listed as Tech I and Program Specialist I earning 1 ½ hours per hour of time worked over 40 hours in a week, and Tech II and Program specialist II earning 1 hour per hour. George Engelbach referenced a Michigan case that stated all employees are paid time and a half for over 40 hours unless they are paid on a salary basis. George also asked about the rule of when the comp time earned had to be used. A motion was made by Tom Lambert, seconded by Kenny Lovelace, to get clarification of the employee categories and comp time rates as defined in the Fair Labor Standard Law. The motion passed on a roll call vote Tom Lambert, yes Kenny Lovelace, yes Beverly Dometrorch, yes George Engelbach, yes Ben Gorden, yes Mike Kelley, yes. Motion carried unanimously (6-0).
The next item discussed was the concern about the personal information being requested for the timesheet program. Several concerns had been expressed by Districts and employees about the personal information being requested for the timesheets. It was questioned whether this information is protected by the Privacy Act or not. After discussion, George Engelbach motioned to advise the Districts to not give out the personal information to protect the employees privacy. This was seconded by Beverly Dometrorch. The motion passed on a roll call vote Tom Lambert, yes Kenny Lovelace, yes Beverly Dometrorch, yes George Engelbach, yes Ben Gorden, yes Mike Kelley, yes. Motion carried unanimously (6-0).
George Engelbach motioned that the minutes of this conference call be sent out to the Districts referencing the motions in the minutes as the concerns of the MASWCD Board and advising the Districts to wait to submit the timesheet information until we can get clarification on these concerns. If the District feels they need to submit the information anyway, advise them to complete only what they feel comfortable sending and leave the rest blank. And strongly urge all Districts to have this information reviewed and approved by the SWCD Board before sending to DNR. This was seconded by Tom Lambert. The motion passed on a roll call vote Tom Lambert, yes Kenny Lovelace, yes Beverly Dometrorch, yes George Engelbach, yes Ben Gorden, yes Mike Kelley, yes. Motion carried unanimously (6-0).
The next meeting for the MASWCD Board will be the Education Seminar on March 2 and 3. The Board will meet at 1:00 p.m. at the Capitol Plaza Hotel and the Education Seminar meeting will start that evening at 7:00 p.m. at the hotel. The District Employees Association Board will also meet on March 2 at the Capitol Plaza Hotel at 10:00 a.m.
There being no further business, a motion was made by Tom Lambert to adjourn. Motion seconded by George Engelbach. Motion carried unanimously (6-0). Conference call adjourned at 2:25 p.m.