JOINT MEETING

MO SOIL & WATER COMMISSION

MO ASSOCIATION OF SOIL & WATER CONSERVATION DISTRICTS

Monday, December 1, 2003, 8:00 a.m.

Introductions were made around the table. In attendance were the Soil and Water Commission, the MASWCD Board, DNR Program Staff, Roger Hansen of NRCS, Bob Miller of MDC, Dave Baker of University Extension, and a few soil and water district representatives.

Eli Mast and Liz Brown welcomed everyone and explained the purpose of the joint meeting.

Jim Plassmeyer reviewed information on the income and expenses of the districts for fiscal year 2003. This was the third year in a row that the total income for all districts exceeded $10 million. Sales income and machine rental income both decreased. $8.7 million went toward employee related costs. Since this information has been compiled starting in 1993, the income has increased 57% and the expenses have increased 61%. Jim showed a map that indicated by groups the amount of carryover for the districts at the end of fiscal year 2003.

Jim Boschert reviewed the staffing numbers. The number of district employees in FY-2002 was 344, in FY-2003 was 353 and in FY-2004 was 305. The higher numbers in 2002and 2003 included positions with turnover. The gross salaries paid to district employees increased 13% in FY-2002, 6% in FY-2003 and 2% in FY-2004. This information is taken from the benefit agreements signed by the districts. The average salaries compared to the amount included in FY-99 in Dr. Rikoonís research shows the following changes: District Clerk increased from $17,984.50 to $21,668.50; District Manager increased from $20,831.75 to $26,419.75; and District Technician increased from $19357 to $24010. Jim showed a chart that had these figures by area as well as type of employee. Again, this information was taken from the benefit agreements.

Jim Boschert also reviewed the benefit grant funds. Health insurance increased for FY-2004 from 13% to 45% depending on the area of the state. Peggy Lemons reported the Benefit Committee has been watching the figures and has predicted there may be sufficient funding for FY-2005, may be about $12,000 short which can be made up from unused other District Assistance funds. However, for FY-2006 and later, there is a definite need for an increase in the benefit fund to continue offering the benefits at the current policy. Ben Reed will be discussing this further with the Commission later in their meeting. Jim Boschert also stated at the Commissionís January meeting they would be discussing a possible expansion for the benefit grant for FY-06.

Noland Farmer gave an overview of the Cost-Share Evaluation Report for FY-2003. These figures do not include SALT cost-share. He reviewed the cost per ton of soil saved for FY-03 and also a 5-year comparison. He stated these numbers are not completely accurate due to limits set by the Commission and some districts. They also do not reflect the total cost paid by the landowner for the cost-share practice. He also reviewed the number of practices completed and the expenditures by practice comparing FY-02 to FY-03. The expenditure differences are very minor. A cost-share usage report for FY-04 was distributed showing allocations, obligations and amounts claimed.

Kenny Struemph gave a report on the SALT AgNPS program. He showed a map with the locations of the current SALT projects. There are currently 48 active SALTs and 3 completed ones. The 6th call for proposals has produced 28 preliminary applications. There is enough funding for 12 projects at the full amount of $750,000. He reviewed the number of cost-share claims by practice and dollars claimed. Kenny stated that management costs are about 30-35% of the funds. He stated there would be one more call for SALT proposals until the outcome of the renewal of the tax is known.

Bill Wilson reviewed the training for the Supervisor Training Conference and stated the focus this year is on planning. There are fewer workshops that are longer timeframes. The opening session is today, Monday afternoon at 1:00 p.m. The MASWCD annual meeting is Wednesday morning at 8:00 a.m. Everyone will be able to attend for the first 2 hours. The conference will end with the closing lunch.

Joint meeting adjourned at 9:00 a.m. with the Commission and MASWCD both continuing in separate meetings at 9:30 a.m.

 

MINUTES

Room 72/73

Tan-Tar-A Resort

Osage Beach, Missouri

December 1, 2003

Present

Eli Mast, President

 

Roger Hansen, State Conservationist

Steve Hopper, Past President Brad McCord, MDC

Brenda Ebersold, Area I

Jim Plassmeyer, DNR Program Staff

Tom Lambert, Area II Donald Jordan, Area I Elect

Henry Heinze, Area III

Jim Hubert, Area III Elect

Steve Oetting, Area IV Ernie Calvert, Area VII Elect
Kathryn Braden, Area VI Steve Radcliff, Area II Alternate
Bob Thornsberry, Area VII Jeff Otto, Knox County
Steve Huber, Area VIII Steve Walker, Douglas County
David Dix, Treasurer Todd Lorenz, Extension
Peggy Lemons, Exec. Secretary Sam Graves, Atchison County

President Eli Mast called the meeting to order at 9:40 a.m.

The minutes from the September 9, 2003 meeting were approved as mailed. The motion was made by Kathryn, seconded by Tom. Motion carried.

David distributed a treasurer report. 4 districts have not paid dues for 2003 and will not be able to vote on resolutions at the Annual Meeting. The names of these districts were given to their respective Area Directors. David stated that one of the CDís was transferred to the checking account due to running short of funds for the year. A motion was made by Kathryn, seconded by Bob, to approve the Treasurer Report as presented and file for audit. Motion carried. The auditing committee met the previous night to do an internal audit of the books and have found the books to be in order. After discussion, a motion was made by Hopper, seconded by Kathryn, to give formal authorization to pay bills due and coming due. Motion carried.

NACD quota was discussed and a report showing who has contributed and how much was distributed. Eli stated the goal for 2003 is $51,000 and right now we are at $47,500. He will be talking more about this at the Annual Meeting on Wednesday.

The draft policy for MASWCD will be voted on at the Annual Meeting on Wednesday. There have been no negative comments to date. Eli stated he would recommend establishing a permanent policy committee.

The agenda for the Training Conference was reviewed, and individual assignments were given. The Chairmanís Breakfast should start at 6:30 a.m. It is listed in the brochure at 7:00 a.m. This will be clarified and an announcement made at the end of the opening session as to the exact time. The agenda for the Annual Meeting was reviewed. A motion was made by Steve Oetting seconded by Steve Hopper, to authorize payment of $100 for the parliamentarian. Motion carried. Door prizes that MASWCD purchased last year were $250. Eli stated he had authorized the expense of $150 for door prizes for this year. These will be given at the closing luncheon along with the door prizes brought by the individual Area Directors. A motion was made by Steve Oetting, seconded by Bob, to approve this $150 expenditure. Motion carried. A motion was made by Kathryn, seconded by Steve Hopper, to approve up to $100 for a pizza party for the DNR staff after the Training Conference. Motion carried.

MASWCD dues and the financial report were discussed. Eli reported that it looks like an increase of approximately $100 per district will be needed to meet obligations. Right now the only income we have is dues and the income from the Training Conference. Last year we made it through the year due to the money we profited from the Branson Regional meeting. Prior to this we still had some of the Leadership Grant funds that we received from NRCS. The costs to attend the various meetings and activities were reviewed. A combination of dues increase and Training Conference Registration increase could also be used. One of the board members questioned the effect a state dues increase would have on the districts paying NACD quota. A motion was made by Steve Oetting, to request a dues increase of $100 per district. This was seconded by Kathryn. Motion carried.

The MASWCD travel policy was reviewed for the benefit of the newly elected Area Directors. After discussion a motion was made by Steve Hopper, seconded by Kathryn, to approve the NACD board member and alternate attendance at all NACD meetings. An amendment was then offered by Steve Hopper, seconded by Kathryn to add Executive Secretary to those attending all NACD meetings. Vote on the amendment carried. Vote on the amended motion carried. During further discussion other items were identified that should be included in the travel policy. These include: having receipts for meals that cost more than $25; area business is at the discretion of the Area Director; and travel to events outside respective areas is at the discretion of the President and should receive approval prior to the event. A motion was made by Henry, seconded by Steve Hopper, to add todayís policy discussion items to the MASWCD policy and put a copy of the policy on the back of the travel expense form. Motion carried.

Calling cards for the board were discussed. It appears they are not used so the calling cards will be cancelled. Calls made by Area Directors that need to be reimbursed should be put on their travel expense form.

The awards program for 2004 was discussed. A request was received for our participation in the State Fair Hay awards again this year. A motion was made by Steve Hopper, seconded by Steve Oetting, to participate at the $50 level again this year. Motion carried.

The board discussed who would be the NACD Board Member and Alternate. A motion was made by Steve Hopper to have the president and past president represent MASWCD at the NACD meetings. This motion was seconded by Steve Oetting. Motion carried. The upcoming meetings locations and dates were listed; it will be decided at the Wednesday reorganization meeting who will be attending. The auction item for the Past President silent auction at the NACD National meeting in February was discussed. The board gave a few suggestions on items to look at. A motion was made by Steve Oetting, seconded by Kathryn to approve an expenditure of up to $50 for this silent auction item. Motion carried.

The Education Seminar for 2004 will be scheduled with the same format as in the past. This motion was made by Kathryn, seconded by Steve Hopper. Motion carried. The date will probably be the third or fourth week of February.

Eli discussed the involvement of MASWCD and districts in the strategic planning for the state. He urged everyone to attend the workshops on planning during the conference.

Peggy had received bills from Laura McKeever for her attendance at the 2003 Women in Ag meeting held in Cape Girardeau. The board discussed whether this was a legitimate expense for MASWCD, and the fact that this was not approved ahead of time. The total of the bills is $272.54 for hotel, registration and mileage. A motion was made by Steve Hopper to pay the bill, but include a statement that in the future attendance like this needs to be approved prior to attending. This was seconded by Brenda. Motion carried with one no vote from Tom, and Kathryn abstained from voting.

MDC REPORT: Brad McCord attended for Bob Miller. He reported on the cooperative agreements MDC has with MASWCD for the MOCREP incentive and the new Quail Initiative program. He stated the response to the MOCREP incentive had not been as good as hoped to be. He stated an amendment needs to be created to extend the time of the first agreement on the MOCREP incentive to May 1, 2005, and to allow the use of both funds for either program. He also stated there is another $40,000 available to put into the quail incentive program. This agreement allows MASWCD to claim up to 5% of the funds for administrative purposes. There is a workshop on Tuesday on the quail initiative. Brad stated the deer season harvest was down a little this year from previous years. They are looking at changes on the farm tag process. These changes will allow them to track the number of permits and deer harvested better. The farm tags will still be available at no cost.

NRCS REPORT: Roger Hansen stated the report on office consolidation has been filed with the Secretary of Agriculture. Missouri has 5 offices on this list. 3 of these 5 offices have already been closed. Of the 2 left on the list, one is a stand-alone water quality office that will be consolidated into the local field office. That leaves 1 service center on the list. It will be up to the Secretary of Agriculture when and if these office closures are announced and the closure actually takes place.

COMMISSION REPORT: No further report.

EMPLOYEES ASSOCIATION: The District Employee Association is working on developing an informational brochure that can be used to promote who we are and help with the information and identification during the tax renewal time. They are hoping to get grants to cover the printing costs. If not, they may be looking for additional partners in this effort. This association also would like to MASWCD to consider a joint meeting with them to be held once a year for informational purposes.

AREA REPORTS: Kathryn questioned on the new procedure of the policy and resolutions and how the resolutions would be handled. Steve Oetting stated that if resolutions are received that are already current policy, then MASWCD will not have to wait for the Annual Meeting and vote of approval before taking the issue to the Commission or wherever the issue needs to be addressed. Those resolutions not already in the policy will have to be voted on at the Annual Meeting, incorporated into the policy and then taken to the appropriate body for action. This will also be explained at the business meeting when approval of the MASWCD policy is discussed.

Other Business: None

The next regular meeting will be held in conjunction with the Education Seminar in Jefferson City in February, date to be set after the Legislature goes into session. There being no further business the meeting was adjourned at 12:20 p.m. Motion for adjournment made by Steve Hopper, seconded by Henry. Motion carried.

Respectfully submitted,

 

Peggy Lemons, Executive Secretary Eli Mast, President