USDA Service Center

Jefferson City, Missouri

October 5, 2004



Steve Oetting, President

Eli Mast, Past President

Donald Jordan, Area I

Tom Lambert, Area II

Jim Hubert, Area III

Beverly Dometrorch, Area IV

Laura McKeever, Area V

Kathryn Braden, Area VI

Ernie Calvert, Area VII

Steve Huber, Area VIII

David Dix, Treasurer

Peggy Lemons, Exec. Director



Roger Hansen, NRCS

Sarah Fast, DNR Program Director

Bill Wilson, DNR Program Staff

Harry Robbins, Madison County









President Steve Oetting called the meeting to order at 1:00 p.m. with a roll call for attendance and introductions.

The minutes from the July 20, 2004 meeting were approved as mailed. The motion was made by Eli, seconded by Donald. Motion carried.

David distributed a treasurer report. 10 Districts have paid some dues since the last meeting. Currently 102 Districts have paid dues in full, 3 have paid partial dues and 9 have not paid any dues. David stated last year 110 districts paid dues. He distributed a list of the counties and their status as to paying dues for 2004. It was emphasized that only those districts who have paid dues in full will be eligible to vote at the upcoming Annual Meeting at the Training Conference. A report was also given on the MOCREP and CRP-BOB funds. A motion was made by Kathryn, seconded by Laura, to approve the Treasurer Report as presented and file for audit. Motion carried.

David stated he had received a request from the Grassland Evaluation Contest committee for the funding of $450 to cover the cost of their awards. We have supported this amount to them for the past 2 years. He also stated he had a bill from Kathryn to be reimbursed for the awards she presented at her Area 6 Area Meeting for grassland farmer and special service. A motion was made by Laura, seconded by Jim, to support the grassland contest at $450 and pay Kathrynís bill. Motion carried.

MDC Report: Brad McCord stated that MDC was trying to be more aggressive about deer harvesting. There are 10 counties with an urban deer season this year. There are 29 counties in the north central and northwest part of the state participating in a pilot deer management scenario. A legal buck will have 4 points on one side. This should increase the doe harvest and improve the doe-to-buck ratio and the quality of the bucks. He distributed information on the new CP-33 wildlife habitat program that targets quail habitat. Brad also stated that the Department was gearing up for all the fall conferences scheduled.

NRCS Report: Roger Hansen stated that they finished the fiscal year with a balanced budget. He was able to purchase some new computers and 16 new trucks. He hopes to be able to purchase more new trucks from the FY-05 budget. They are currently operating under a continuing resolution since the budget has not been approved yet. He stated that the funding for the Farm Bill programs looks good. There are 7 key progress reporting items nationally and Missouri met all these item at 100% for FY-04.

COMMISSION Report: Sarah Fast thanked Steve Oetting for helping out with the Citizens Committee tour recently held in Columbia. The next Commission will be November 4 in Jefferson City. The joint meeting for MASWCD and the Commissioin is scheduled for Monday morning, November 29 at Tan-Tar-A. Steve Jenetta will be giving a bried update at the Joint Meeting. She stated that the Districts who claimed 80% of their cost-share funds were offered additional cost-share funds. The last call for SALT projects resulted in proposals for 22 SALTís, however, there is funding for 8-10 SALTís.


Eli reported on the NACD quota. This is the first year since NACD changed their fiscal year to correspond with the federal fiscal year. For the latest report he had, Missouri was approximately $100 over quota received last year. He stated we are doing good, however, he would like to see us do better.

A legislative update was given on the bill concerning CAFO regulations that passed the legislature, however was vetoed by the Governor. The Governorís veto was not overridden in the veto session. The Citizens Committee plans to get the bill for placing the renewal of the sales tax on the ballot without the need for a referendum introduced in December.

The Area Directors gave a review of the Area Meetings. They all felt the meetings were good. Several indicated they had talked at working on the sales tax renewal. The largest attendance was in Area 4 with 63 attending. Kathryn indicated the planning went smoother than he had expected and their area added a fifth category to the plan. Area 8 did not have a quorum so there was no election for Area Director. Steve Oetting asked for suggestions on changes or improvements from the Directors. Tom indicated he was considering changing the location to hopefully increase attendance.

At the last meeting the request for support of the 2005 Canon Envirothon was tabled for further discussion at this meeting. This is being hosted by Missouri and will be held in Springfield, July 18-24, 2005. Eli made a motion that MASWCD contribute $2500 to the 2005 Canon Envirothon. This was seconded by Tom. Motion carried. Then a motion was made by Jim to approve payment of the expenses for Peggy while at the 2005 Canon Envirothon (mileage, dorm room and meals). This was seconded by Ernie. Motion carried.

In further discussion it was asked how the effort for volunteers was coming and the response from Districts on the support of their employees to volunteer. Peggy replied that as far as she had heard the Districts were responding very favorably and is not concerned about the recruitment of volunteers, there seems to always be a plentiful number of people waiting to volunteer.


The Resolutions Committee has met to review the resolutions and proposed by-law amendments received for this yearís Annual Meeting. Eli reported they had reviewed all the resolutions and by-law amendments received and that some resolutions are already in current policy. He explained how those were handled with a letter sent back to the District indicating they are already current policy and will not be included in the slate of resolutions. The resolutions that were similar or dupliates were combined. Eli also explained a couple of proposed changes to the current policy that will be brought up for approval at the Annual Meeting. A copy of the slate of resolutions was distributed for review. A motion was made by Kathryn to approved the proposed changes to the policy and present the resolutions and by-law amendments slate recommended by the Resolutions Committee. This was seconded by Tom. Motion carried. An explanation of the Commissionís current policy and why this policy was set will be included with the resolutions that pertain to the Commission.

Steve Oetting reported on the leadership funding grant that was submitted to NRCS for additional training for District employees and supervisors. He stated the hope is to have some training sessions next February or March. One of the trainings may be training to the District Managers and Clerks on the Farm Bill programs so they can respond to requests for information.

Plans for the Training Conference were reviewed. At the last meeting the Board had approved the update of the history book for the 60th anniversary. Bids from a local printer were reviewed for printing 550-600 copies of this book. A motion was made by Eli, seconded by Donald, to authorize $2000 for printing these books. Motion carried.

Bill Wilson stated that the registration information was mailed out this week. Bill stated that there are 20-22 workshops planned with a format similar to last year except using the 1-hour workshop time frame. The theme is the "Road to Conservation". The speakers and entertainment being considered was discussed. A motion was made by Kathryn, seconded by Beverly to pick up $700 of the cost of the speaker for the opening session. Motion carried. At the last meeting the idea of a 3-hour workshop for Outreach for Success presented by Christa Jones of NACD was discussed. The Board was a little reluctant to go ahead with this, however after further discussion, a motion was made by Jim, seconded by Tom to go ahead with this 3-hour workshop on Monday afternoon and have it open to anyone who wants to attend. Motion carried. The Chairmanís Breakfast will be on Tuesday morning again this year. The Urban Committee will have a workshop again this year as well. The Board discussed whether to have door prizes again this year. A motion was made by Kathryn to not have the MASWCD board, DNR, MDC or NRCS names in the drawing for the door prizes and for each Area Director to attempt to bring 3 door prizes for their areas and MASWCD spend an extra $250 on 2 or 3 larger door prize items. This was seconded by Tom. Motion carried.

The NACD Fall Board Meeting is scheduled for this weekend in Omaha. Eli and Peggy will be attending.

Area Reports: Area 6 Ė Kathryn stated she had attended the Fall Forum put on by SWCS in Columbia and she felt the presenttion by the American Planning Association was interesting. She was disappointed there was a small attendance. Farm Bureau distributed copies of where the Farm Bureau policy disagrees with the American Planning Association policy. She also stated she felt we needed to bring back efforts to work on the proposal by Dr. Rikoon of using 25% of the cost-share funds for specific local needs, and also continue efforts on a long-term fix for the funding formula. She stated also that the $44,000 minimum each District receives still is not sufficient to fund 2 full-time employes and run the office.

Area 4 Ė Beverly reported that she felt there has been a positive resolution to the Morgan/Moniteau issues when they rewrote the memorandum of understanding for their SALT project.

A copy of correspondence from Cooper County SWCD to the Division of Insurance concerning the increases in the premiums for health insurance through Missouri Consolidated Health Care was received. A copy of the response by the Division of Insurance back to Cooper County was also received and stated that the Director of the Department of Insurance is Chairman of the Board for Missouri Conslidated and although the Division of Insurance does not have authority of Missouri Consolidated, he would forward their letter and ask for a response from them back to Cooper County SWCD.

OTHER BUSINESS: Due to no quorum at the Area 8 meeting, the MASWCD by-laws state that the MASWCD Board will appoint the Area Director from the slate of nominees. The slate prepared for the Area 8 election was Harry Robbins for Area Director, Steve Huber for 1st Alternate and Charles Franke for 2nd Alternate. A motion was made by Tom, seconded by Kathryn to appoint the slate of nominees. Motion carried. Eli made a motion that since we had asked Harry to attend this board meeting, we should pay his expenses. This was seconded by Steve Huber. Motion carried.

The next meeting is set for November 29, starting at 7:00 a.m. with the Joint Breakfast and meeting with the Commission at Tan-Tar-A. This will be followed by separate meetings for MASWCD and the Commission starting at 9:30 each at Tan-Tar-A.

A motion was made by Ernie, seconded by Tom to adjourn. Motion carried, meeting adjourned at 4:30 p.m.

Respecftully submitted:


Peggy Lemons   Steve Oetting  
Executive Director President