MINUTES

USDA Service Center

Jefferson City, Missouri

September 14, 2001

 

 

 

Present

 

Eli Mast, President

Steve Hopper, Past President

Richard Morgan, Area II

Henry Heinze, Area III

Steve Oetting, Area IV

Bill Hollenbeck, Area V

Kathryn Braden, Area VI

Jerry Rennick, Area VII

Steve Huber, Area VIII

Roger Hansen, State Conservationist

Sarah Fast, DNR Soil & Water Program

Bill Wilson, DNR Soil & Water Program

Bob Miller, MDC

Kenny Lovelace, Area III Alternate

Bob Thornsberry, Area VII Elect

David Dix, Treasurer

Peggy Lemons, Exec. Secretary

The meeting was called to order by President Eli Mast at 5:00 p.m. Introductions were made around the room.

The minutes from the June 25, 2001 meeting were approved as mailed. The motion was made by Kathryn, seconded by Henry. Motion carried.

The minutes from the July 30, 2001 conference call were approved as mailed. Motion made by Steve Hopper, seconded by Bill. Motion carried.

David distributed a treasurer report. He stated the bank balance was a little low, if necessary one of the CDís will be turned in. A motion was made by Jerry, seconded by Richard to approve the treasurer report as presented. Motion carried.

Eli stated he had agreed to send $100 to the Women in Ag Meeting, which was held this week. A motion was made by Jerry, seconded by Steve Oetting, to approve this $100 contribution. Motion carried.

The Board reviewed the Area Meetings recently held. The election results were distributed. Bill Wilson reported that attendance this year was up compared to last year. Overall total attendance was 379 up from 341 last year. There were 131 supervisors and 122 employees attending. 98 of the

114 districts were represented. He stated 6 of the 8 areas had increased attendance overall. Area 5 had the largest attendance with 63. He requested the Board to establish the dates for next yearís Area Meetings soon in order to help with the planning for next year. Area 8 had requested to have their meeting earlier due to the corn harvest. The Board decided they would set these dates when they meet at Tan-Tar-A.

Eli reviewed with the Board the recent decision by DNR to not include the expansion request for District Assistance in the FY2003 budget. Kathryn questioned if there was confusion between the expansion funds and employee benefit funds. A motion was made by Steve Hopper, seconded by Bill, to proceed with seeding advice from appropriate legislators as to whether we should work to get these funds included in the budget. Motion carried. This will be discussed further at the next meeting.

Plans for the Training Conference were discussed. A motion was made by Henry, seconded by Kathryn, to keep the registration fee same as last year, $30 pre-registration and $35 on-site registration. Motion carried. November 9 will be the no-refund date.

Resolutions submitted were reviewed. A motion was made by Steve Hopper, seconded by Richard, to approve the slate of resolutions and send them to the Districts. Motion carried. The Board decided to request the assistance of a parliamentarian again this year at the Annual Meeting.

Henry reviewed the award nominations he had received. He will have a committee judge the nominations for the Cooperator of the Year. Peggy will work with a committee to judge the Distinguished Service nominations. A motion was made by Henry, seconded by Bill, to select one Distinguished Service award recipient. Motion carried. The Teacher of the Year selection has been made. There will be no Strategic Plan awards this year. Grassland Farmer nominations will be judged by a committee in the next couple of weeks. The Buffer Awards will be presented again this year. A motion was made by Richard, seconded by Henry, to set $300 per area as the amount for these Buffer Awards. Motion carried.

Bill Wilson reviewed some of the suggested topics for Training Conference Workshops. These included Civil Rights, Performance Appraisals, Board Duties by Position, Fair Labor Act, Audits, Board Recruitment, Nepotism, Urban Issues, TMDL, 319, and Multi Media. The Board gave some additional topic suggestions, which included Streambank Stabilization, Safe Disposal of Hazardous Materials, CREP Program, and Private Lands Services. Bill stated these topics would be finalized next Monday. The first fliers for the Training Conference will be sent out October 1 and will include workshop topics.

Opening Session will include a welcome by Eli, opening comments by Liz Brown, and main speaker suggested is Dr. John Gardner of the University of Missouri. There is also consideration of having a proclamation signing or recognition of the completion of the soil survey at the end of the opening session.

The banquet speaker being considered is Bruce Vincent. A motion was made by Richard, seconded by Kathryn, to approve this choice for the banquet. Motion carried.

The Chairmanís Breakfast will be on Tuesday morning again. A motion was made by Jerry, seconded by Bill, to purchase 250 pocket calendars again to distribute at the Chairman Breakfast. Motion carried. The Reorganization Meeting will be same as last year, breakfast meeting on Wednesday morning.

The Annual Meeting agenda was discussed. There is a need to get more information about attending this out to the Supervisors for attendance. The Area Meetings scheduled for Monday afternoon need to be promoted more as well. Information on both of these will be included in information sent out with the resolution packet.

Door prizes will be given at the closing luncheon again. The same policy will be used as to names not included in the drawing. Each Area will be responsible for bringing door prizes.

The reception will be a dinner again. A motion was made by Richard, seconded by Kathryn, to charge $8 per person for this dinner, and supplement the remaining cost same as last year. Motion carried.

Suggestions for the Spousal Program include Alternate Farm Income or Farm Safety. Approval was given for the staff pizza party following the conference. Motion made by Kathryn, seconded by Henry. Motion carried.

Bill Wilson reported there will be some construction at Tan-Tar-A during the conference, we may have to contend with construction vehicles, but should not affect the meeting rooms, etc. The room rate will be $57 inclusive providing Districts submit their tax-exempt letter.

Information on the proposed Farm Bill legislation and its effects was discussed. Information from NACD and the Soil and Water Conservation Society was reviewed. In light of the events this week, we will wait until Congress starts working on this again before making contact with them.

The NACD Fall Board Meeting is scheduled for October 13-15 in Salt Lake City. Eli, Bill and Peggy will be attending, as well as Steve Hopper. Topics of discussion will be NACD quota and regional meetings. The latest report on NACD quota shows Missouri is down from last year on quota paid.

Eli distributed a response to DNR on the Public Participation Sub Committee Plan related to TMDLís. A motion was made by Richard, seconded by Kathryn, approving this response to be sent. Motion carried.

Information on the computers being provided by USDA for conservation districts was discussed. Districts have very little time to decide if they want to order from this USDA contract. One item, which could affect districts greatly, is the fact that computers with operating systems of Windows 95, Windows 98, and Windows ME will not be able to remain in the network after these new computers are received and installed. Computers to be networked will need to have Windows NT or Windows 2000 operating systems. Another item of concern is the fact that USDA will upgrade to Office XP in mid-year FY2002. The cost-share program is designed to run in Office 97. The Program Office is working on this issue. The Accounting Program should be okay for either program.

For the 2002 Regional Meeting in Branson, we will be handling all the arrangements, including registration. In order to facilitate registration with credit cards, MASWCD needs to complete an application for approval to accept credit cards. A motion was made by Steve Hopper, seconded by Steve Oetting, to get this approval and purchase the computer software at a cost of $350. Motion carried. This will allow MASWCD to accept credit card payments for other events such as the Training Conference.

Information was received on board liability coverage. The Board agreed to have Peggy check into this further for a cost and bring the information to them at the next meeting.

MDC REPORT: Bob Miller reported they have a signed agreement for the MOCREP program and the funds should be transferred within the next 2 weeks. This will provide a $20 per acre additional cost-share for wildlife friendly cover. He stated that the MDC cost-share works similar to the state cost-share, landowners need to be approved before doing the work. There have been a few problems due to landowners not understanding this. He distributed a report on the Landowner Assistance Program from FY-01 showing the number of landowners contacted and which practices were installed.

NRCS REPORT: Roger Hansen reported that as of Monday, the Missouri NRCS budget was no longer in deficit. He has filled the vacancy left by Allen Green, he selected Terry Cosby for this, effective October 21.

COMMISSION REPORT: Bill Wilson stated the next Commission Meeting will be October 22 in Jefferson City. Phil Luebbering of St. Thomas has been nominated for the Commission filling the vacancy of Peter Hofherr. Confirmation will probably be in January, however he will be able to attend Commission meetings prior to that. Kirby VanAusdall has been re-appointed.

The next meeting will be November 26, 2001, at Tan-Tar-A. This will be a joint breakfast meeting with the Commission, then separate meetings following this.

The meeting was adjourned at 9:30 p.m. Motion made by Henry, seconded by Bill. Motion carried.

 

Respectfully submitted,

Peggy Lemons

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Peggy Lemons, Executive Secretary

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Eli Mast, President