USDA Service Center

Jefferson City, Missouri

September 18, 2002


Eli Mast, President

Steve Hopper, Past President

Richard Morgan, Area II

Henry Heinze, Area III

Steve Oetting, Area IV

Laura McKeever, Area V

Kathryn Braden, Area VI

Bob Thornsberry, Area VII

Steve Huber, Area VIII

Sarah Fast, DNR Soil & Water Program

Bill Wilson, DNR Soil & Water Program

Bob Miller, MO Dept. Conservation

Roger Hansen, State Conservationist

David Dix, Treasurer

Peggy Lemons, Executive Secretary

Ben Reed, District Employees Association


The meeting was called to order by President Eli Mast at 5:00 p.m.

The minutes of July 6, 2002 were approved as mailed. Motion made by Steve Hopper, seconded by Laura. Motion carried.

David distributed a treasurer report. The expenses for the North Central Regional Meeting in Branson are listed in two places. The total expenditures are $38,188.49. The transportation funds from the hotel have not been received to date. Peggy will call the hotel to check on these. David stated there are committed funds in the account of $16274.37 for the 2002 Women in Ag Conference. A report was also given on the funds for MOCREP and the amount of payments to landowners to date. A motion was made by Kathryn, seconded by Richard, to approve the treasurer report and file it for audit. Motion carried.

Bill Wilson reported that the total attendance at the Area Meetings was 399, which are 20 more than last year. The total number of supervisors attending was 144, which are 13 more than last year. A total of 75 districts were represented by at least one supervisor. Overall 98 districts were represented by at least one supervisor or employee. Area 4 had a record turnout. The feedback has been positive. The only change from the elections is the Area 2 Director, which will be Tom Lambert. Richard Morgan did not run for re-election.

The discussion of the research report by Dr. Rikoon was tabled at the last meeting and was again brought up for discussion. The main point of discussion is the recommendation to allow the option of up to 25% of the geographic allocation to be used for "local cost share programs". A resolution has been presented by Livingston County on this for the Annual Meeting. Bill Wilson also reported that there would be a workshop on the research report at the Training Conference. The other point of discussion was the recommendation for educational grant funds. Sarah Fast reported that the Commission has it in their plans to request $250,000 be moved from the loan-interest funds to an educational grant fund in the 2004 budget. This request will have to be approved by the Legislature. The rules on how the funds would be allocated, whether competitive or not have not been decided yet.

The problem of Districts not being able to contribute to scholarships was brought up for discussion again. It was asked why some organizations can do this and some cannot. Bill Wilson clarified this by stating that some organizations have the authority by statute to give scholarships. A motion was made by Richard to write a resolution to be brought up at the Annual Meeting for discussion. This motion died for lack of a second.

The NACD National Meeting will be held in Orlando on February 9-13, 2003. Registration and hotel information has been sent to the Districts in the NACD News & Views newsletter. No decision was made at this time as to who will be attending representing MASWCD. The Board was reminded that they did need to start thinking about the silent auction items needed for the Orlando meeting.

The resolutions submitted for the 2002 Annual Meeting were reviewed. The resolution from St. Louis County needs clarification, Peggy will talk with their office. The resolution from Johnson County is a repeat of a resolution submitted and passed last year. Steve Oetting will discuss this with Johnson County. A motion was made by Kathryn to send a letter to Johnson County indicating we will schedule this to be brought back up to the Commission next year, but will not include the resolution in the slate of resolutions for the Annual Meeting since it is already current MASWCD policy. This will be mentioned at the Annual Meeting. If Johnson County is not satisfied with this, they can bring the resolution from the floor at the Annual Meeting. This motion was seconded by Steve Hopper. Motion carried. The resolutions from Livingston and Monroe Counties will be included. The two by-law amendments from Christian and Cole Counties will be included in the slate for the Annual Meeting. A motion was made by Steve Hopper, seconded by Kathryn, to accept the resolutions and by-laws and submit them to the Districts. Motion carried.

The grassland farmer award will be judged following this meeting. There is only one entry for the Teacher of the Year and one entry for the Cooperator Award. These will be given at the Training Conference. There will be no buffer awards this year due to the sponsor of this award not having funding this year.

The banquet speaker being looked at is Bob Farmer. He does a humorous presentation based on the facts from the Farmers Almanac. Cost for his is $1950 plus expenses. A motion was made by Steve Hopper, seconded by Richard, to approve contracting Mr. Farmer for the banquet. Motion carried. A motion was made by Richard, seconded by Kathryn, to order Farmers Almanacs with the MASWCD imprint to be included in the registration packets. Motion carried.

Entertainment at the reception was discussed. Ben Reed of the District Employees Association stated that they would possibly be able to cover the cost of the musician to have some entertainment to keep everyone in the area of the Trade Show immediately following the reception dinner. Tan-Tar-A will not charge extra for a dance floor. A motion was made by Kathryn, seconded by Henry, to approve having some form of entertainment and use the same dinner format as last year. Motion carried. Bill Wilson indicated the reception meal could be done for approximately the same cost as last year. A motion was made by Steve Hopper, seconded by Steve Huber, to charge $8 for the reception dinner with MASWCD contributing $1300 and DNR supplementing the cost also. Motion carried.

The registration fee has been $30 with on-site fee of $35 for the past few years. The Board saw no reason to increase the registration fee. A motion was made by Steve Hopper, seconded by Henry, to have November 15 be the cut-off date for pre-registration and the no-refund date. Motion carried. The theme being proposed is "Conservation Through Cooperation". There are 26 workshops being considered. There will be a panel of federal partners to speak at the opening session.

Door prizes were discussed. Richard indicated he would get a telephone again. A motion was made by Kathryn for each Area Director to ring 2 to 4 items and to approve up to $200 for MASWCD to purchase 2 or 3 major door prizes. This was seconded by Steve Hopper. Motion carried.

MDC REPORT: Bob Miller distributed pamphlets on BobWhite Quail and habitat management. Also he gave out a pamphlet on Chronic Wasting Disease. He stated that this has not been found in Missouri yet, but there will be random sampling during deer season this year.

NRCS REPORT: Roger Hansen reported that he received an additional allocation to meet the budget deficit for fiscal year 2002. He stated that there are currently 431 staff years in Missouri for NRCS, which is the same amount of staff as in 1998. They are developing a program for the Technical Service Providers, this needs to be ready by October 1. He stated they are redoing the ranking system for EQIP and are looking at dividing the state in to areas with ranking among the areas instead of statewide. They are also looking at ranking by tract instead of farm. He stated he had sent a letter to all Districts asking for their feedback on how the District Conservationist and the Assistant State Conservationists for Field Operations are doing.

COMMISSION REPORT: Bill Wilson stated the next Commission meeting will be November 1. The joint meeting for the Commission and MASWCD will be the morning of December 2 at Tan-Tar-A. This will probably be in the Parasol room instead of the Crystal Ballroom due to easier access. Liz Brown has been reappointed to the Commission. Leland Burch has not been reappointed yet.

EMPLOYEE ASSOCIATION: Ben reported the Employee Association is starting to work on the plans for the Training Conference. The trade show is a big income producer for them. There are 6 booths already confirmed for this year. They have added a new award category of SALT employee. The certification program for technicians is in the process of being updated to complement the certification for the EQIP program. He stated that at the NACD Regional Meeting it was brought up that the Employee Association should have a representative on the State Technical Committee. Brad Powell and Deneen Jenkins will be the representatives. An employee directory is being developed. Their newsletter is sent out quarterly. 8 scholarships are given yearly, one for each area of the state. Ben offered thanks to MASWCD for their efforts in the passage of the $500,000 for District Assistance.

AREA REPORTS: None. Kathryn did report on the Urban Committee. The brochure is almost ready to print, she distributed a sample to the Board. Their plans are to finalize this in order to have it available as a handout at Tan-Tar-A. A motion was made by Richard, seconded by Laura, to approve the urban brochure. Motion carried.

Peggy reported there have been problems with the web page. It is in the process of being transferred to the NACD web server and should be back on line in the next few days.

The NACD Fall Board Meeting will be October 5-7 in Naperville, IL. Eli, Steve Huber and Peggy will be attending. Eli reported NACD is emphasizing quota collection. Copies of the districts in Missouri and how much NACD quota each has paid was given to those who wanted a copy.

There is a Farm Bill Conference scheduled for November 13-14 in St. Louis. No other details are known at this time.

The next meeting will be Monday, December 2, which will be the breakfast and joint Commission and MASWCD meeting starting at 7:00 a.m. at Tan-Tar-A.

There being no further business, the meeting was adjourned at 8:45 p.m. Motion made by Steve Hopper, seconded by Kathryn. Motion carried.

Respectfully submitted,

Peggy Lemons, Executive Secretary   Eli Mast, President